Form Integration, Editing, and Removal Methods for kintone Integration

After the formrun team and kintone are linked, the fields on the form need to be mapped to the fields in kintone. How to map and edit the fields in kintone.

• Permissions required for mapping forms with formrun
• Integration process between kintone and forms
  • Types of kintone columns available for integration
• Editing forms that are already integrated
• How to remove integration from forms
• Other

Permissions required for mapping forms with formrun

These permissions are for cases where team collaboration is already completed.

If team collaboration has not been completed, please follow this FAQ for team collaboration.

Integration process between kintone and forms

1. Click "Select" from the Settings page "Team > External Integration" and then click "kintone".
   
   
   
2. Click "Integrate" next to the form you want to integrate.
   
3. Select the kintone app you want to link.
   
   
   
   
4. Map (link) formrun data fields to the selected kintone app's columns.
   
   You must map (link) the required columns in kintone with formrun. Note that the display name of fields in formrun does not need to match the display name of columns in kintone.
   
   
   
   
5. Select the data storage format and click the "Next" button at the top right. There are three data storage formats available:
   
   
   • New Only: Creates new records only.
   • Overwrite Only: Updates existing records only by overwriting.
   • Overwrite or New: Overwrites records that match the set key and creates new records if existing records do not exist.
     ※ [Overwrite Only & Overwrite or New] will only overwrite fields with values entered in the form, and fields submitted blank will not be overwritten.

6. [Only for Overwrite Only & Overwrite or New] Select the key field for matching

• • Multiple conditions can be selected for the key field (if multiple conditions are selected, it will be treated as an AND condition).

7. Enter the email address for sending notification emails in case of errors and click "Save"

• • If you want to add more notification email addresses, click the "+" button to add them.

Types of kintone Columns that Can Be Linked

Columns with unsupported types in formrun cannot be linked.

Change the data type to "String" and then perform the mapping with the form.

Editing a Linked Form

1. Go to this page to access the kintone settings page.
2. Click the "Edit" button next to the name of the form you want to edit.

You can make the following changes to linked forms:

• Linked App
• Mapping with Linked Form Fields
• Data Storage Format
• Notification Email Address in Case of Error (Clicking "Next" in app integration will take you to the settings page.)

Unlinking a Linked Form

Unlinking a form will also unlink it from the mapped form fields.

Once unlinked, it cannot be undone, so please be cautious.

1. Go to this page to access the kintone settings page.
2. ① Click the "▼" button next to the form name you want to edit.
   ② Click "Unlink Form"

Unlinking a team and kintone integration requires separate steps.

For detailed instructions, please refer to the "FAQ: Team Integration and Unlinking External Integration" page.

Other

For an overview of this feature, please check the "FAQ: What Is kintone Integration?" page.

If you cannot find a solution on this page, please refer to "FAQ: Frequently Asked Questions About kintone."